The secret weapon helping businesses run better: BookCheck expert insight

The secret weapon helping businesses run better: BookCheck expert insight

With the help of bookkeeping and accounting experts BookCheck, SoGlos reveals the simple tool that could make all the difference to your business profitability.

Getting up-to-date management accounts to help businesses make decisions isn’t reserved just for big companies – small businesses can access this valuable information with the help of  bookkeepers, BookCheck.

Organisations county-wide and beyond have chosen the company to deliver monthly management reports, tailored to their exact needs – with SoGlos discovering why the service is so in demand.

BookCheck was founded by Anthony Pilkington FCA in 1994 and has grown to become a major force in the delivery of transformative bookkeeping with management accounts for businesses UK wide.

An increasing number of clients are also benefiting from its Xero expertise and skills, using the firm’s Xero Migration & Add-on Development (MAD) service – with new company BookCheck X Ltd being formed to specialise in this subject.

Can you explain what you mean by management accounts from BookCheck?

Management accounts are simply detailed profit and loss reports, together with a balance sheet. Unlike the year end reports, management accounts are monthly and customised to individual client requirements – so we highlight and focus on what they need to know.

We start with a conversation about exactly what a business wants and can alter this as and when required.

How do they benefit a business?

They help identify and fix things that are going wrong – such as being behind, duplicate payments, overpaying VAT and incorrect sales ledger balances getting in the way of collecting debts.

And on the positive side, they present clear information on how to reduce overhead costs and increase profits. Clients can see clearly what is going on in any part of their business, so allowing a focus on improving.

The BookCheck mantra is ‘measure to improve’. A key to this is reporting gross profit margins and comparing month by month. A one per cent increase in margin equates to one per cent of sales as extra net profit. The reports enable clients to keep a beady eye on that.

The information is a perfect platform for increasing profitability and improving cash flow. It also lets clients focus better on running their business, rather than worrying about book-keeping.

Can you summarise what one of the management reports looks like?

It is totally up to date information at the end of every month. It’s a profit and loss report in whatever detail is required plus a balance sheet. You do not have to wait until way past the end of year for the report on which to base decisions. By then the world has changed – the information is way out of date.

The key point is that each report is individually tailored to requirements – then it’s much easier to understand, to own it and then use to advantage.

Quite often owners can be completely divorced from their company’s accounting system, but with our approach they can even call up the management reports from home. It means they have the key information at their fingertips wherever they want it.

Does that mean a business will have a BookCheck staff member looking over their shoulder all month asking questions?

No, we settle this down to a smooth routine each month. BookCheck works ‘in the cloud’. It does all its work off-site. Funnily enough the company has always worked this way since it started 28 years ago.

Is the service you offer unusual?

It is what marks us out – our service is not book-keeping or monthly accounts but the two together.

Alongside our bookkeeping, our management accounts make us unique because we guarantee these are always both thoroughly checked and issued personally by a qualified accountant (we have 10). We tailor the reports individually for clients, depending on what they want from their accounts – and if they are not sure what they need to see and why, we can talk them through it.

It can be a massive benefit. Many businesses don’t have the resource to prepare these reports themselves and they are too busy just being a business.

We also have a support service to make sure clients can use the information as effectively as possible.

How do companies know this kind of service is right for them – can they try before they buy?

An initial discussion will examine the issues to be resolved – to see if the BookCheck service would fit. Ticking one or both of these boxes is a key indicator:

• Ongoing significant book-keeping issues

• Lack of quality prompt monthly management accounts

If so, then get in touch and we’ll arrange for our free 30-point accounting health check – done under an NDA, remotely and efficiently, with no obligation.


BookCheck launches new Xero Migration and add-on Development Service

A new service for firms switching their accounts to Xero and then developing them has been launched by Xero Bookkeeping with Management Information and Payroll specialist BookCheck.

BookCheck has been book-keeping and producing management accounts for businesses for over 25 years. Originally specialising in Sage accounting, BookCheck has seen a substantial move of users to Xero. This is because of its 24/7 cloud based ease of use, accompanied by efficiency improving add-ons, sometimes in a big way. The process of switching can be daunting and problematic. Having helped many clients make a smooth transition to Xero, the firm has decided to make the service available to the whole marketplace and not just existing clients.

Anthony Pilkington, Managing Director of BookCheck, explained why Xero has become the most important accounting software, overtaking Sage in popularity.  “Xero has time and again proven transformational for our clients. As soon as we realised just how much time and money it was saving them, we ourselves made the switch in BookCheck and we haven’t looked back. Now we have a team of Xero experts, ready to help our clients and prospective new clients enjoy the benefits too.”
Clearly changing the accounting system is a major decision and needs to be handled professionally. The BookCheck Xero migration service includes a planning and project timetable, then full data conversion, including as many years of history as required. Data is checked for any errors or warnings and fixed as required. Bank accounts are reconciled, credit notes matched, tax rates checked, VAT returns reconciled, outstanding allocations on sales and purchase orders handled, foreign currencies dealt with, stock items are set up and finally Xero is completely reconciled to the old system. The automatic bank feeds are then set up, together with any purchase invoice add-on. It’s then signed off as “Good to Go”.

BookCheck is seeing a growing demand for the added capabilities provided by Xero. After migrating to Xero is the perfect time to look for efficiencies by considering add-ons. These are complementary pieces of software, like Apple apps, that enhance the way a business handles tasks such as stock & order processing, invoicing, payments, expenses, debt chasing, or even linking to Amazon trading. 

BookCheck has in-house Xero add-on expertise which helps clients choose the best fit for their particular requirements. Anthony Pilkington added, “Some Xero add-ons are truly amazing in how clever they are and how much time they save, at the same time eliminating manual errors in transferring data. It’s a great investment with a very quick payback time we’ve found.”

All migration and add-on consultancy services are covered by fixed price proposals so there are no surprises. 

If businesses have been thinking about moving to Xero, they will want to be sure of a successful change but may be concerned about the implications and requirements and the effect it can have on the business. Letting BookCheck handle the whole process will eliminate that worry and clients can be assured of expert advice. For more information and to get in touch with BookCheck for a free initial consultation visit -

This entry was posted in Business Development and tagged in Xero, Migration, Bookkeeping by Caroline